Officers Bylaws History Membership Members Only

Tri-State Photographic Society

Revised June 2012

Please note this is the online version. For the Official Version -June 2012 (pdf*), click here

CONSTITUTION BY-LAWS
ARTICLE I  NAME ARTICLE I  MEMBERSHIP
ARTICLE II PURPOSE ARTICLE II DUES
ARTICLE III MEMBERSHIP ARTICLE III  ELECTION OF OFFICERS & CHAIRS
ARTICLE IV OFFICERS ARTICLE IV QUORUM
ARTICLE V EXECUTIVE COMMITTEE ARTICLE V ORDER OF BUSINESS
ARTICLE VI VACANCIES  ARTICLE VI  CHAIRS 
ARTICLE VII MEETINGS  ARTICLE VII COMPETITION YEAR
ARTICLE VIII  AMENDMENTS ARTICLE VIII COMPETITION RULES AND PROCEDURES
ARTICLE IX BY-LAWS  ARTICLE IX NATURE COMPETITION
ARTICLE X  AWARDS
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CONSTITUTION OF THE TRI-STATE PHOTOGRAPHIC SOCIETY

ARTICLE I                                         NAME

            The name of the organization shall be the Tri-State Photographic Society.  Within this organization there shall be two divisions:  pictorial and nature.

ARTICLE II                                        PURPOSE

          The intent of this club shall be to promote the interests in color slide, color print, monochrome print and digital photography for pleasure, education and recreation.

ARTICLE III                                       MEMBERSHIP

            Any person interested in color slide, print, and digital photography may become a member of this club as provided by the by-laws.

ARTICLE IV                                      OFFICERS
            The officers of the club shall be president, vice-president, secretary, and treasurer.  Their duties shall be those usually pertaining to these offices.

ARTICLE V                                       EXECUTIVE COMMITTEE

            This club shall have an executive committee, as specified in the constitution, which shall formulate club policy.  Board actions will be final unless overridden by a two-thirds affirmative vote of the members in good standing present at a regular meeting of the club.

            The executive committee shall consist of the president, vice-president, secretary, treasurer, pictorial and nature and print chairs, and one additional representative -at-large who will be appointed by the current president.

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ARTICLE VI                                      VACANCIES

SECTION 1:
            If the office of the president becomes vacant for any reason, it shall be taken over for the remainder of the term by the vice-president.

SECTION 2:
            If any office other than the president becomes vacant, it shall be filled by appointment of the president for the remainder of the term.

ARTICLE VII                                     MEETINGS

SECTION 1:
            Regular meetings of the pictorial division shall be held on the first friday of each month unless otherwise announced.

            Regular meetings of the nature division shall be held on the third friday of each month unless otherwise announced.

SECTION 2:
            Special meetings may be called by the president.

SECTION 3:
            A year-end awards program shall be held in march unless otherwise announced by the president.

ARTICLE VIII                              AMENDMENTS

            Amendments to this constitution may be made at any time by a two-thirds affirmative vote of members in good standing present at a regular or special meeting of the club.

ARTICLE IX                                      BY-LAWS

            By-laws for the transaction of business of this club may be adopted, revoked, or amended at any time by a majority vote of members in good standing present at a regular or special meeting of the club.

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BY-LAWS

ARTICLE I                                         MEMBERSHIP
SECTION 1:
            Any person with an expressed interest in photography may become a member of the club with payment of annual dues.

SECTION 2:
            For outstanding services to the club, honorary memberships may be awarded by the executive committee.  Honorary members shall have the same rights and privileges as all other members.

ARTICLE II                                        DUES
SECTION 1:
            The annual dues of this club shall be established by the executive committee and approved by a majority of those members present at a regularly scheduled meeting.  Dues are payable on or before the first meeting in January.  When the admittance of a new member is after January, the dues shall be prorated for the balance of the year.

SECTION 2:
            Both single and family memberships are available.  Family membership is defined as a husband and wife or single parent and their children sixteen years of age and younger.

SECTION 3:
            Any member whose dues are in arrears for more than two months shall be dropped from the roster.  The treasurer must notify the delinquent member at least 15 days before taking this action.

ARTICLE III                                       ELECTION OF OFFICERS & CHAIRS

SECTION 1:
            On or before the October pictorial meeting, the president shall appoint a nominating committee of at least three members in good standing.  The committee shall nominate a slate of officers and chairs for the next year, which shall be presented at the first October meeting.  The president shall accept additional nominations from the floor at that time.

SECTION 2:
            A vote shall be taken at the first November meeting, after the nominations have been closed.  This vote shall be by written ballot or by a show of hands, at the discretion of the executive committee.  Those receiving the highest vote for each office and chair shall take office at the first meeting in January.

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ARTICLE IV                                      QUORUM

SECTION 1:
            One-third of the membership of this club shall constitute a quorum.

SECTION 2:
            A majority of the executive committee shall constitute a quorum.

ARTICLE V                                       ORDER OF BUSINESS

            All business meetings of the club shall be conducted in accordance with Robert’s “Rules of Order Revised.”

ARTICLE VI                                      CHAIRS

            The various club activities shall be in the hands of the standing or special chairs.  The standing chairs are as follows:

Membership Newsletter
Programs Equipment
Pictorial slides Location & set-up
Nature slides Exhibits and publicity
Pictorial prints Refreshments & Banquet
Nature prints Listserv news group & e-mail
Pictorial PDI Website
Nature PDI Points and Awards
PDI Tech (laptop & projector) PSA
Field trips  

ARTICLE VII                                     COMPETITION YEAR

            The competition year shall begin January 1 and end December 31.

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ARTICLE VIII                              COMPETITION RULES AND PROCEDURES

            Rules for the monthly and annual competitions may be modified and approved by a majority vote of the club Members.

SECTION 1:
            The club will conduct four different types of competitions:  slides, projected digital images or PDI, formal prints, and informal prints.  All competitions will be regulated by the rules that follow:           

            The intent and spirit of the competition is that all significant creative input into the final image is to be the work of the photographer.  Given that, parts of the process used to create the final image can be executed by someone else – a commercial printer, for example – in any of the print categories.  Computer (digital) printers may be used to create the final print in any of the print categories.  When the final image is produced by someone else, he or she should not contribute any modifications or enhancements to it.

SECTION 2:

            Slide competitions, pdi competitions informal print competitions and pdi competitions will be held on each regular meeting night, except for the following.  Slide competitions, pdi competitions,  and formal print competitions (color and monotone) will be held during the months of may and september for nature competitions and the months of march, july, and november for pictorial competitions.

SECTION 3:
            Competitions shall have two classes, Tyro and Accomplished.

  • Members may choose the class in which they start. However, any member in the Tyro class who earns Sixty(60) points in one year, in either the Pictorial or Nature division, shall be moved to Accomplished class. In addition, winners of any tyro photographer of the year awards must move to accomplished class.
  • There will be separate competitions for the two classes with points awarded accordingly.
  • To keep year-end judging  equitable, members may only move from Tyro to Accomplished class at the beginning of a new competition year.

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SECTION 4:
In slide or PDI competitions, each member may submit not more than one slide which meet the following specifications:

  • Any two inch by two inch mounted color transparency made by a photographic process or for digital images, any digital file in .jpg format with the longest side no more than 750 pixels.
  • Slides must be thumb spotted and show a title, the photographer’s name, and either (T)yro or (A)ccomplished.  The thumbspot must be marked in the lower left-hand corner when the slide is held as it will appear on the screen.

  • Digital images should be e-mailed to the pdi tech at least 1 day before the competitoin and must be accompanied by a title, photograper’s name, and whether tyro or accomplished.  If time permits, the pdi tech may alsso accept digital images and information at meetings.

SECTION 5:
            Formal print competitions will have monochrome prints and color prints as two separate competitions.  Each member may submit not more than one print according to the following specifications:

  • All prints must be mounted or matted, with a maximum outside dimension of twenty by twenty-four(20x24) inches.  The mats may be “window” mats or flat mats. Matted images may be mounted on foam board or gator board, not to exceed one-quarter (1/4) inch.  Prints must not be framed.
  • Signatures must be completely covered.
  • All prints must be titled on front or back.

SECTION 6:
            Informal print competitions and pdi competitons will be held the same nights as slide competitions and will have the same categories (e.g., “owls”).   At any one meeting, each member may compete in one competition.  For informal print competitions, each member may submit not more than one print according to the following specifications:

            a.  Prints must not be matted or framed, but they may have borders.  Maximum size for informal prints is eight and one-half by twelve inches.  Prints can be mounted on  abacking not greater than 1/8 inch thick  prints can be mounted on a backing not greater than 1/8 inch thick.

            b.  Signatures, titles, and other writing must not be visible on the front.

  • A label must be submitted to the informal print chair, along with each print.  The label should have title on one side and photographer and (T)yro or (A)ccomplished on the other side.

SECTION 7:
            Winning slides and prints will be determined by an outside judge; one, two, or three experienced club members; or by a tabulated vote of all members present.  The procedure for any given night’s competition will be at the discretion of the chairs.

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SECTION 8:
            Entries which placed 1st through 7th in any previous monthly competition are ineligible.  A winning image may not be entered in a different format (i.e., slide to print).

SECTION 9:
            The following procedures will be used for judging entries:

  • The slides and PDIs will be shown once for general viewing, and then again for voting by the judge(s) or by the membership.  The title of each slide will be read as it is shown for the general viewing.

    1. If total club judging is used, members will vote on all slides or PDIs including their own on a scale of one to ten, with five being average.  Each member may give ten points for his/her own slide, PDI or print.
    2. When one, two, or three club members are judging, they may not participate in the competition for the evening, but will be awarded six competition points.  A club member can judge only once during the year.

  • There will be up to 7 places awarded in each competition.  Points will be awarded as follows: 8 points for 1st place, 7 points for 2nd place, 6 points for 3rd place, 5 points for 4th place, 4 points for 5th place, 3 points for 6th place, 2 points for 7th place and 1 point for any other entries. .
  • Entries which are disqualified will receive no points.  If two or more entries tie, each will receive full score for the highest place, with the next place(s) omitted.
  • After the judging is completed, slides and PDIs will be shown again for discussion.  Non-placing slides or PDIs will be shown first; and placing slides last in the order of 7, 6, 5, 4, 3, 2, 1.  The order for the evening may be changed at the discretion of the chairs.
  • When an outside judge is used he/she will critique each entry.  When total club judging is used, a commentators may be selected by the chairs. In either case, members are encouraged to add their own comments.
  • At the time of the final showing, the chairs will read the maker’s name and title of all entries.
  • The points chair will record and keep a permanent record of points awarded to all members submitting entries, including the title of the entry.  Winning entries are eligible for submission for slide, PDI, formal print, or informal print-of-the-year awards in each division.

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ARTICLE IX                                      NATURE COMPETITION

            The following rules apply only to nature competition.  A slide, PDI or print must meet the following requirements to qualify as a nature entry.

  1. Subject matter is restricted to nature in all its forms including the facets of botany, zoology, geology, chemistry, meteorology, paleontology, etc.
  1. Human elements, “hand of man,” shall not be evident or observable (except for bands used for banding birds and the natural appearing backgrounds of zoo shots).  Eligibility of an entry shall be determined by the nature chairs, or, if not present, a majority of members present at the meeting.
  1. Slides, PDIs or prints depicting still-life, mounted specimens, museum habitats or groups, or similar subjects which are no longer alive are ineligible.  Non-living specimens such as shells, fossils, dead or decaying vegetative matter, geological formations, etc. Are, of course, eligible.
  1. Slides, PDIs or prints that have been altered in any manner (except for mounting, remounting, and/or cropping) are not eligible for nature competition.  Ineligible alterations include, but are not limited to, derivation, sandwiches, texturization, retouching (dust spots on sensor are ok to retouch), reticulation, solarization, saboteur effects, montages, and addition of colored gels.  Acceptable filters are polarizer, warming, neutral densitym, skylight and UV.
  1. The use of artificial light, microscopes, telescopes, and telephoto lenses are acceptable.
  1. Copying of nature slides or digital files shall be permitted for the purpose of magnifying detail only.  Color alterations shall not be permitted, except as necessary for color temperature correction resulting from the duplication process.  The duplicate image shall be as closely equivalent as possible to the original image, except for size.
  1. Slides, PDIs or prints depicting domestic animals are ineligible.
  1. In general, hybrid plants are ineligible.  However, slides, PDIs or prints which depict macro details of unidentifiable plants are acceptable

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ARTICLE X                                       AWARDS
SECTION 1:
            A year-end slide, PDI and print competition will be held in March of the following year.  Separate awards will be given for each class, Tyro and Accomplished.

SECTION 2:
            The first through the seventh place winners from monthly competitions during the year for both the tyro and accomplished classes will be eligible for the slide, PDI, formal print, and informal print-of-the-year competitions.  These slides, PDIs and prints must have titles as well as your name and class, for identification in the records.  The entries must be given to the appropriate chairs no later than the second January meeting.

SECTION 3:
            The nature and pictorial chairs shall choose the year-end judge(s) from outside the club membership.  These judge(s) shall not have judged slides or prints during the competition year. 

SECTION 4:
            At the judging session – before the awards program – the judge(s) shall view the projected slides, PDIs and prints.  The judging box may be used either numerically or by an “in/out” system – at the discretion of the judge(s).  The judge(s) are encouraged to discuss the entries among themselves while judging.  They shall rank the top six entries and shall select two entries for honorable mention in each category and class.

SECTION 5:
            At the awards program, images in all competitions will be presented in reverse order, that is, the non-winning images first, in no particular order, then the honorable mention images, and then the placing images. 

SECTION 6:
            Honorable mentions will be “honorably mentioned” at the awards program.  Ribbons will be awarded to the photographers in each class winning first, second, third, fourth, fifth, and sixth place in each of the following ten categories:  nature slide, nature pdi, nature formal color print, nature formal monochrome print, nature informal print, pictorial slide, pictorial pdi, pictorial formal color print, pictorial formal monochrome print, pictorial informal print.

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SECTION 7:
            Cumulative plateau awards will be given to the members who have earned points in either pictorial or nature at the 75, 150, 300, 500, 750 and 1000 point levels, and in 500 point increments thereafter.

SECTION 8:
            “Photographer of the year” plaques will be awarded in both nature and pictorial divisions, for tyro and accomplished classes, to the photographers earning the most points in their respective division during the preceding calendar year.

SECTION 9:
            In each class, an overall “photographer of the year” will be awarded a plaque based on the most points earned in the preceding calendar year for all entries (pictorial and nature combined).

SECTION 10:
            A president’s award may be given at the discretion of the current president to a member who has given outstanding service to the club during the year.  This plaque or other award will be given at the awards program.

SECTION 11:
            The Bill West Memorial Aaward is given to the photographer with the best animal shot.  This award is given in honor and memory of Bill West who was a member from 1985 to 2003.

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